This page contains important information regarding St Mary’s Policies and Notices. If you have any questions regarding any of these matters, please contact that Church Office.
Safeguarding Information
At St Marys we work hard to maintain a safe environment for all. We are committed to implementing the House of Bishops’ safeguarding policies and good practice guidance. You can find out more about the national policies and procedures at www.churchofengland.org/safeguarding. If you have any other safeguarding concerns or issues of a safeguarding matter then you can find useful contact information at www.chester.anglican.org/social-responsibility/safeguarding
If you have any concerns or enquiries regarding safeguarding, please contact our safeguarding officer.
Parish Safeguarding Officer: Chris Allen
Email: safeguarding@stm-upton.org.uk
The Diocesan Safeguarding Team can be contacted at safeguarding@chester.anglian.org or on 01928 718834 (option 4)
Out of Hours Support
The Diocese of Chester partners with Thirtyone:eight and you can access their Safeguarding Helpline if the Diocesan Safeguarding Team is unavailable – this also includes any safeguarding queries outside of office hours on weekdays and weekends. Thirtyone:eight can be contacted on 0303 003 1111.
In the case of an emergency
If you have immediate concerns about the safety of someone, please contact the police on 999 and/or your local authority Children or Adults Service.
Helplines
Safe Spaces England and Wales – Safe Spaces is a free and independent support service, providing a confidential, personal and safe space for anyone who has been abused by someone in the Church or as a result of their relationship with the Church of England, the Catholic Church in England and Wales or the Church in Wales.
Email: SafeSpaces@FirstLight.org.uk
Safe Spaces Helpline: 0300 303 1056
(Monday to Friday: 09:00 – 21:00, Saturdays: 09:00 – 13:00, Sundays: 13:00 – 17:00)
Child-line: 0800 1111 (lines free and open 24 hours)
Parent Line: 0808 800 2222
National Domestic Abuse Helpline: 0808 2000 247 (lines free and open 24 hours)
Samaritans Helpline: 116 123 (open 24 hours)
Action on Elder Abuse Helpline: 080 8808 8141 (freephone Monday to Friday 9-5pm)
Electoral Roll Privacy Notice
Who are we?
St Mary’s Church, (Overchurch) Upton, is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
Why do we process your personal data?
We use the personal data you provide on the electoral roll application form to enable us to manage, maintain and publish the electoral roll in accordance with Church Representation Rules (CRR) to:
- determine eligibility for attendance and participation at the Annual Parochial Church Meeting and for election to the Parochial Church Council, deanery, diocesan and general synods where applicable;
- calculate the number of representatives who may be elected to each of these synods in the following year;
- undertake a review and revision of the electoral roll as necessary; and
- publish your name and address, by exhibiting the roll in the parish church or the church website.
What is the lawful basis for processing your personal data?
- Processing for the purpose of determining eligibility, creating the electoral roll and use of the roll to calculate numbers for election to synod is necessary for compliance with a legal obligation. The processing is a statutory requirement imposed by the Church Representation Rules, which means that you must give us this information if you want to be included on the electoral roll.
- Processing for the purpose of determining eligibility and creating or revising the electoral roll is carried out in the course of our legitimate activities, as this relates solely to members the Church of England in connection with its purposes.
- Processing for the purpose of publishing the electoral roll relates to personal data which are manifestly made public by the data subject.When you apply to have your name added to the church electoral roll, the automatic legal consequence as stated in the CRR, (Part I Formation of the Roll 1(8) and Revision of Roll and Preparation of New Roll 2(1), 2(3) and 2(7)) is that your name and address will be published, and by submitting your application form you are making that data public.
How long do we keep your personal data?
We keep your personal data for 6 years after a complete review of the electoral roll.
Your rights and your personal data
Unless subject to an exemption you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data be erased where it is no longer necessary for us to retain such data;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
- The right to object to the processing of your personal data for direct marketing and to have that processing stopped;
- The right to lodge a complaint with the Information Commissioners Office.
Contact Details
St Mary’s Church Office, 2 Church Road, Upton CH49 6JZ
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You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.